Legal Secretary

Trustpoint One
Published
January 22, 2023
Location
Los Angeles, CA, United States of America
Job Type

Description

Trustpoint One is pleased to be partnered with an Am Law 100 industry leader in their search for an experienced Legal Secretary!

 

 

Position Details

  • On-site role in Los Angeles, CA
  • Direct/Permanent Hire
  • Special Schedule: Thursday to Monday, 10am to 7pm local time

 

 

Position Purpose and Objective

The Legal Secretary will provide administrative, technical, secretarial and litigation related services to the Employment Law Department partners. A successful Legal Secretary will:

 

Job Description

  • Provide evening and weekend support to Employment Law Department
  • Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring seamless support to the practice
  • Produce professional pleadings and other litigation documents in conformance with applicable local and judge-specific rules, and electronically file with the Court as needed
  • Create and input information into large databases and use Excel to prepare charts, graphs and analyses
  • Coordinate and manage legal practice tasks and projects
  • Coordinate pending matters, projects, and action items for each day, tracking deadlines and follow up
  • Maintain client materials in document management system
  • Proofread and redline complex legal documents and correspondence
  • Create and update Table of Authorities
  • Prepare legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects
  • Work overtime as required
  • Demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required

 

Qualifications

  • At least 2 years of legal experience or relevant legal experience
  • Ability to communicate effectively with attorneys, clients and other support staff to successfully accomplish goals
  • Exceptional analytical, organizational and problem-solving skills
  • Ability to function well under pressure, multi-task and meet tight deadlines
  • Advanced to Expert-level proficiency in MS Word, Excel and PowerPoint
  • Advanced proficiency in copy-editing and proofreading
  • Ability to perform internet, basic legal database, and other research
  • Ability to proactively resolve complex issues
  • Knowledge of legal office and litigation terminology and procedures
  • Knowledge of court rule concerning e-filing and pleadings formats
  • Must be detail oriented
  • Ability to work successfully in a fast-paced environment, both independently and as part of a team
  • Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results
  • Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures
  • Associate’s degree or Bachelor’s degree (preferred)

 

 

 

 

Special Notice

The company is committed to protecting the health and well-being of their employees and partners, their families, and members of the community against COVID-19.  Accordingly, they require all partners and employees based in the United States to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination. Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.

 

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