Legal Secretary

Trustpoint One is pleased to be partnered with an Am Law 100 industry leader in their search for an experienced Legal Secretary!

Position Details

• On-site role in Los Angeles, CA
• Direct/Permanent Hire
• Special Schedule: Thursday to Monday, 10am to 7pm local time

Position Purpose and Objective

The Legal Secretary will provide administrative, technical, secretarial and litigation related services to the Employment Law Department partners. A successful Legal Secretary will:

Job Description

• Provide evening and weekend support to Employment Law Department
• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring seamless support to the practice
• Produce professional pleadings and other litigation documents in conformance with applicable local and judge-specific rules, and electronically file with the Court as needed
• Create and input information into large databases and use Excel to prepare charts, graphs and analyses
• Coordinate and manage legal practice tasks and projects
• Coordinate pending matters, projects, and action items for each day, tracking deadlines and follow up
• Maintain client materials in document management system
• Proofread and redline complex legal documents and correspondence
• Create and update Table of Authorities
• Prepare legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects
• Work overtime as required
• Demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required

Qualifications

• At least 2 years of legal experience or relevant legal experience
• Ability to communicate effectively with attorneys, clients and other support staff to successfully accomplish goals
• Exceptional analytical, organizational and problem-solving skills
• Ability to function well under pressure, multi-task and meet tight deadlines
• Advanced to Expert-level proficiency in MS Word, Excel and PowerPoint
• Advanced proficiency in copy-editing and proofreading
• Ability to perform internet, basic legal database, and other research
• Ability to proactively resolve complex issues
• Knowledge of legal office and litigation terminology and procedures
• Knowledge of court rule concerning e-filing and pleadings formats
• Must be detail oriented
• Ability to work successfully in a fast-paced environment, both independently and as part of a team
• Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results
• Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures
• Associate’s degree or Bachelor’s degree (preferred)